INTERNAL COMPANY POLICY

Effective Date: 17.09.2023

Policy Title: BODY TIME Employee Code of Conduct

Policy Number: BT-CC-001

1. Introduction

At BODY TIME, we are committed to maintaining a safe, respectful, and inclusive workplace that fosters collaboration, creativity, and ethical conduct. This Employee Code of Conduct outlines the expectations and standards of behavior for all employees within our organization. It is essential that every employee understands and adheres to these guidelines to ensure a positive and productive work environment.

2. Professional Conduct

2.1 Respect and Inclusivity: All employees must treat each other with respect, dignity, and fairness. Discrimination, harassment, or any form of bias will not be tolerated based on race, gender, age, religion, sexual orientation, disability, or any other protected characteristic.

2.2 Confidentiality: Employees are required to maintain the confidentiality of sensitive company information, customer data, and trade secrets. Unauthorized disclosure of such information may result in disciplinary action, including termination.

2.3 Conflict of Interest: Employees must avoid situations where their personal interests may conflict with the interests of BODY TIME. If a potential conflict arises, employees should promptly disclose it to their supervisor or HR.

3. Workplace Behavior

3.1 Punctuality and Attendance: Employees are expected to arrive at work on time and maintain regular attendance. Absences must be communicated to supervisors as early as possible.

3.2 Dress Code: Employees should adhere to the company’s dress code policy, which will be provided separately.

3.3 Safety: Ensuring the safety of oneself and others is a top priority. Employees are expected to follow all safety protocols, report hazards, and participate in safety training programs.

3.4 Drug and Alcohol Policy: The use of illegal drugs and the abuse of alcohol are strictly prohibited in the workplace. Employees should not report to work under the influence of alcohol or drugs.

4. Use of Company Resources

4.1 Technology and Equipment: Employees should use company technology and equipment responsibly and in accordance with company policies. Personal use of company resources should be limited and must not interfere with work responsibilities.

4.2 Company Communication: Company email, internet, and communication tools should be used for work-related purposes. Unauthorized distribution of company information or misuse of communication channels is prohibited.

5. Non-Disclosure and Confidentiality

5.1 All employees are strictly prohibited from engaging in any form of sexual affairs, romantic relationships, or any other intimate involvement with fellow employees, contractors, or clients that may result in a conflict of interest, favoritism, or potential harm to the company’s reputation or professional relationships.

5.2 Employees must also refrain from disclosing, sharing, or retaining any confidential information, including but not limited to client contact numbers, sensitive business strategies, or proprietary data. Such information must be handled with the utmost discretion and in accordance with the company’s established data protection and confidentiality policies.

5.3 Breach of this policy may result in disciplinary action, up to and including termination, in addition to any legal consequences that may apply. Employees are encouraged to report any violations or concerns related to this policy to the appropriate HR personnel or management. Strict adherence to this policy is essential to maintain a professional, ethical, and secure working environment.

6. Reporting Violations

Employees who become aware of violations of this Code of Conduct are encouraged to report them to their supervisor or the HR department. BODY TIME is committed to investigating all reported violations promptly and confidentially.

7. Consequences of Violation

Violations of this Code of Conduct may result in disciplinary action, up to and including termination of employment, depending on the severity and frequency of the violation. The appropriate response will be determined on a case-by-case basis.

8. Review and Updates

This Code of Conduct is subject to periodic review and updates. Employees will be notified of any changes, and it is their responsibility to stay informed and comply with the latest version.

9. Conclusion

At BODY TIME, we believe that adherence to this Employee Code of Conduct is vital for maintaining a healthy work environment and fostering a culture of integrity. We expect all employees to conduct themselves in a manner consistent with our values and principles.